SharePoint Online

Managing Offline Sync in OneDrive for Business

In this post, I am going to focus on the offline sync capability of OneDrive for Business. This feature allows a user to have access to their OneDrive for Business files on their PC or Mac device and work on them offline and when they come back online, changes are synchronised back up to OneDrive for Business. The OneDrive for Business client allows not only syncing for offline access of a users personal site folders but also of team site folders and data.

Managing Sharing and Access in SharePoint Online

For some organisations, SharePoint Online and it’s broad sharing capabilities will present a headache at the same time because managing the risk that comes with this open accessibility of information can add up and depending on your particular circumstances, you may want to restrict certain aspects of this to ensure that your corporate data stays safe. In this post, I’m going to address some of the things we can do to configure SharePoint Online to manage those risks using both some existing features and some newly added features.

Office 365 Limited Administration Roles

In the past when managing Office 365 permissions, we had several options for granting ‘super user’ rights to users however these stopped somewhat short of allowing us to be selective over what parts of our Office 365 deployment an administration could have control. You could either make somebody a Global Admin which essentially gave them the keys to the kingdom or you could assign them one of the reduced adminsitration roles such as Password Admin or User Management Admin.

Fortunately, Microsoft listened to the vast feedback they must have recieved about this and in Office 365 we now have three new limited administration roles for Exchange Online Admin, SharePoint Online Admin and Skype for Business Admin as well as the existing roles including Global Admin. These new roles allow us to assign users permissions more appropriately scoped to their role in the organisation. If an admin is only responsible for SharePoint then no longer do we need to him them unnecessary rights to amnage Exchange so that they can perform Site Collection administration in SharePoint for example.

Hide Quick Launch in SharePoint 2013

In SharePoint 2010, we had a method for hiding the Quick Launch on a SharePoint site to clean the interface look and feel if you are building out a site which doesn’t benefit from having a quick launch.

In SharePoint 2010, we did this using a Content Editor Web Part and editing the source HTML code of the Web Part to include some custom CSS however in SharePoint 2013, those same CSS Selectors don’t work because Microsoft have changed the names of some of the CSS Selectors. In SharePoint 2013 to hide the Quick Launch we now do it using the following approach.

Automating SharePoint Online with System Center Orchestrator

Recently, I’ve been working with a customer who uses Office 365 SharePoint Online and were looking to automate the creation of new sub sites in SharePoint Online with System Center Orchestrator. In addition to the requirement for automating the creation of the sub sites, the customer wanted this to be available as a self-service offering which they can make available to their users.