Administering Sway in the Office 365 Admin Center

With the release of Sway as I discussed in my earlier post today, Sway for Office 365 and What It Means for PowerPoint there is another application in Office 365 than now can be managed by tenant administrators.

For some organisations, they may want to stop users from using Sway or they may be happy for people to use Sway but don’t want anything authored in it to be shared outside of their organisation. To this end, we have some new administrative controls in the Office 365 Admin Center for managing Sway.

After logging in to the Office 365 Admin Center as a Global Administrator, expand the Service Settings node in the menu and then select the Sway option.

Office 365 Sway Admin

As you can see in the screenshot above, we don’t have many options right now but remember that Sway is a preview product and with more features destined for the product there I suspect will be more options for management over time also.

As of today, we have two management options. Firstly, we can completely disable Sway if we don’t want users to be able to access it. Changing this setting does not remove the Sway icon from the Office 365 App Launcher.

As you can see from the first screenshot below, when the Let people in your organisation use Sway option is disabled, users can still log in to Sway however if they try to access the My Sways menu or do anything, they will be shown the accounts are not yet supported error message.

The second option we have is to disable sharing outside of the organisation. When this option is selected, users will still be able to login to Sway and they will still be able to select the share with public option on their Sways however trying to access a Sway link as a user outside of the organisation, you will be shown an unauthorised access page as shown in the second image below.

Office 365 Sway Disabled  Office 365 Sway Unauthorised

richardjgreen

Richard works as a Cloud Consultant for Fordway Solution where his primary focus is to help customers understand, adopt and develop with Microsoft Azure, Office 365 and System Center. Richard Green is an IT Pro with over 15 years' of experience in all things Microsoft including System Center and Office 365. He has previously worked as a System Center consultant and as an internal solutions architect across many verticals. Outside of work, he loves motorbikes and is part of the orange army, marshaling for NGRRC, British Superbikes and MotoGP. He is also an Assistant Cub Scout Leader.